The University of Texas at Austin hiring Human Resources Associate in Austin, TX | LinkedIn (2024)

Hiring Department:Dell Medical School

Position Open To:All Applicants

Weekly Scheduled Hours:40

FLSA Status:Exempt

Earliest Start Date:Immediately

Position Duration:Expected to Continue

Location:UT MAIN CAMPUS

Job Details:Purpose

The HR Associate will oversee the programmatic needs and day to day operations of the Dell Med Visitor process and the UTHA health screening coordination for visitors, employees, and researchers accessing clinical space.

Responsibilities

• Coordinate and execute day to day activities and communications for the Dell Med Visitor and affiliate process, track progress and communicate issues/risks to ensure successful objective delivery.
• Act as the liaison between UT Health Austin clinical care units requesting visitors and all other support departments involved in the workflow to triage visitors for access.
• Manage the online application process and database tracking for all visitors.
• Act as the Workday Supervisor for any Visitors/Learners requiring a UT Appointment. This includes ensuring UT Learn and UTIS trainings and modules are up to date.
• Collaborate with enterprise teams such as Walk-In clinical team, and IT to achieve appropriate clearance for all visitors, staff, and researchers.
• Demonstrate strong problem-solving skills with the ability to process complex information, break into logical steps/tasks to help solve defined problems, and present it clearly to a range of audiences.
• Well-honed communications skills, ability to tailor messaging and style fluidly based on audience and topic.
• Effective interpersonal skills necessary for working with diverse teams, treating all with tact, courtesy and respect.
• Detail-oriented, excellent record keeping, and organization skills with strong follow-through and accountability.
• Appropriately process and handle sensitive personnel paperwork, ensuring confidentiality at all times.
• Provide excellent customer service to departments, faculty, and faculty applicants to maintain an excellent relationship with departments and community members.

Required QualificationsBachelor's degree and three years of experience performing administrative functions, with at least one year performing program management. Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills. Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint. High degree of self-motivation and ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely. Outstanding organizational and time-management skills. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations.

Relevant education and experience may be substituted as appropriate.Preferred QualificationsExperience working in a start up environment. Experience at UT Austin and familiarity with policies, procedures, and University systems. Experience in healthcare or academic medicine. Experience with Smartsheet database management and automated workflows. Experience with process mapping software.

Salary Range$45,000 + depending on qualifications

Working ConditionsEnvironmental Demands:

• May work around standard office conditions

Physical Tasks:

• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.